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Candidate

Female, 45 years, born on 24 July 1979

Uralsk, willing to relocate (Australia, Austria, Belgium, Great Britain, Hungary, Germany, Greece, Denmark, Ireland, Iceland, Spain, Italy, Canada, Cyprus, Luxembourg, Netherlands, New Zealand, Norway, UAE, Poland, Portugal, USA, Slovakia, Turkey, Finland, France, Croatia, Czech Republic, Switzerland, Sweden, Scotland, Japan), prepared for business trips

Contracts Administrator or Engineer

1 000 000  in hand

Specializations:
  • Other

Employment: full time

Work schedule: full day, rotation based work

Work experience 24 years 7 months

February 2008currently
17 years 2 months
Karachaganak Petroleum Operating b.v. Programme management department
Contracts Administrator
 Development, preparation, verification and modifications of the entire supporting and technical documentation related to the existing/future contract agreements with contractor entities, forecasts and actual estimates of the work performed/planned, commitment and cost monitoring, preparation of technical evaluation plans/performance feedback reports, close-out reports, call off notices, verification of application for payments, acceptance acts, conduct internal meetings and with Contractors when required and regulated by relevant procedures etc.;  Co-operation with Production & Maintenance and other KPO Departments in order to ensure appropriate contractual support and timely mobilization of contractors personnel/equipment on site to performed planned Company activities.  Initiate requests for purchase/service contracts through a computerized system, support users and coordinate preparation of required documents (scope of works, internal estimates, technical questionnaires, works justification requests) to ensure timely placing of purchase/service contracts;  Coordinate with various sections and units the requirement for support services, develop scope of work and liaise with C&P on target achievement of contract awarding;  Assure full specialized vendors support on identified areas of need and associated contract requirements and ensure once identified this support is resourced to meet the requirements of the planned activities including shutdown and the optimization of this specialist support once mobilized;  Research and interpret contracts provisions including explaining contracts processes, penalties and compliance terms to Users;  Review of scope of services, schedule of rates and internal cost estimates for completeness, assist in preparation of Tender Bulletin & Tender Clarifications during the tendering period; Draft JPC, Tender Board submissions and other proposals to internal/external committees in relation existing/future contracts  Participate in bid openings and evaluation of proposals received including all requests for qualifications, site visits, preparation of technical evaluation reports and scoring tables;  Chair a kick-off meeting for new contracts awarded, participate in progress and other meetings with Contractors, prepare associated minutes of meetings and other reports;  Perform routine administration activities of contractual agreements in accordance with Company procedures and RoK legislation;  Upload all contract related documentation into Procon, maintain correct utilization of Procon & SAP database and other contracts related databases and reports;  Monitor contract commitment and actual spend and provide notifications to contract holders for any required remedial activities;  Check the estimate documentation received from contractors and issue reviews on its quality;  Participate in preparation of Integrated Contract Plans, monitor and report implementation of the annual contract plans within his/her area of responsibility;  Serve as liaison between Contracts & Procurement Controllership, User Departments and nominated Contractors to ensure effective communication;  Liaise with Procurement and Warehouse Departments to ensure materials and resources are available for production and maintenance activities including shutdown implementation;  Identify materials or resources across the field which can be optimized with the least effect on the Production Activities;  Prepare all required reports to management and user departments, timely update registers, action logs etc. related to pre and post award contract activities.  Responsible for Post-award administration of contracts of services and goods, materials and up to close-out stage, in strict accordance with Contracts Administration Procedure : ( Construction, Engineering, Permits Licenses & Approvals, VDQ, Commissioning, Materials supply )  Administer Contracts for the following range of services: Construction, Commissioning support, Engineering, Permits, Licences & Approvals, Vendor Support, Purchase Orders for materials  Responsible for monthly management reporting on contract term, expenditure and amendments  Preparation of Call-Off and Change Order documentation for the supply of services and materials in SAP program  Responsible for carry out business of all incoming & outgoing Company’s correspondence (Invitation to Tenders, Invitations for Quotation, official letters, Memorandum, e-mails with contractors and suppliers, internal correspondence with all the departments of KPO b.v. , focal point for communication with Contractors as well as Contract documents for mutual execution of Contractors and Company)  Administer resolution of Contractors disputes and claims  Responsible for preparation & issue of Site Instructions (Company instruction for additional work or some modifications) and distribution both within the Company and to Contractors  Preparation and monitoring of Planned Work Allocation for each Contract  Preparation and Issue of detailed Contract Status Reports  Preparation and Issue of Contracts Summary Reports  Administer Contractor and issue requests for quotation (RFQ) to Contractors contract additions / amendments and tracking of RFQs through to inclusion in formal Contract Amendments, checking of quotations in accordance with the terms of the contracts  Become intimately familiar with KPO & JOC Contracts & Procurement Policies and Procedures and  Support and participate in the tendering and award of services all in accordance with KPO & JOC Procedures  Assist the Contracting of Local Kazakh services including Russian / English liaison  Support Project Managers and Project team, Construction Manager, Engineering Manager, PL&A Manager, Contracts & Procurement Department, Cost Department, Planning Department, Finance Department, Legal Department, P&M in the day to day contracting and administration of services required by contacts procedures and polices  Compile and issue of Tender packages, Commercial Evaluations of Tenders and recommendations to award Call-Off Notices  Compilation, Maintenance and filing of data, contract files (Pre and Post Contract Award ) in the PROCON Data Management System, Maximo (PRs and & Purchase Orders issue and monitoring ), SAP verification and control of payment invoices in strict accordance with SAP programme (actual expenses), EDMS (Electronic Data Management System ), PSR (Procurement and Supply report )  Processing Purchase requisitions in SAP program  Validation and Certification of Contractors interim applications for payment and validating Contractors’ invoices  Review applications received from Contractors for Variations  Issue Variation Orders and Change Orders to Call Off Notices to Contractors and further approval / rejection in SAP program.  Preparation, agreement, issue calculation of Final Accounts and Close Out documentation  Ensure and control of Contract expenditure values are within the contract approved values (ACV)  Input into the Pre-award approval process (JPC)  Support and input into User Group sections of invitation to Tender (Schedule B & C)  WCS Maximo C&P system user for WCS Requisitions and Contract Award Recommendations  Responsible for Call Off Notices issue, distribution to contractors & project Managers and Engineers  Provide archiving or WCS contracts audit trail documentation and general administration and render support to Well Operations Contract Section (WCS).
December 2005February 2008
2 years 3 months
Karachaganak Petroleum Operating b.v. Engineering & Projects department
Technical Translator
- Translations of technical documentation, procedures, Electrical and Instrumentation, Pipeline construction procedures, geological method statements and standards, design drawings, tender documentation and job descriptions. - Official and business correspondence (official letters and memorandum) - Oral translation in the meetings and support for translation to the engineers & colleagues in department
April 2004November 2005
1 year 8 months
“Technip Italy S.p.A”
Accountant
Responsible for payroll, filling the timesheets, control and payment incoming invoices, keep the book-keeping accounts and out coming invoices, weekly and monthly cash expense reporting, registration and giving cash cards to employees, conclusion and prolongation of contracts with contractors and suppliers. Responsible for Bank situation USD & Tenge, Cash in Hand USD & Tenge, Composing and representing financial reports and official documentation in the Banks and Tax Committee, translation quarterly, monthly and yearly reports
January 2003April 2004
1 year 4 months
Karachaganak Petroleum Operating b.v.
Maternity leave
Maternity leave
September 2000January 2003
2 years 5 months
Karachaganak Petroleum Operating b.v., Production department
Translator-Interpreter
- translated meeting, discussions, responsible for monthly, quarterly, yearly reports, interpreting official documents  Taking part in calculation & planning forecast of production schedules and budgets - managed to fulfill secretarial duties - Work with Access data bases. Adding personal data to data bases - assistance to Data input Clerk to maintain data base - document database - translating weekly reports ( constructive terms and documentations ) - responsible for technical translation of documents, meetings - communication with contractors and service providers etc.

Skills

Skill proficiency levels
SAP and OroCon systems experiencing, using bussiness English and Russia in every day activities
Contract Management
Personnel management
personnel effectiveness
First Aid course
Conflict management
Business communication
Presentation skills
Preparing Presentations

Driving experience

Own car

Driver's license category B

About me

I have a proven background of success in establishing and leading teams and projects for Customer & Contractors support of Contracts Administration environment. My ability to work as a team player, meet deadlines and got the extra mile, together with my penchant for detail, have contributed to my successes in Contracts Administration. I have performed and directed a wide variety of activities: Contractors, customer support, creation and improvement Contractors office works, projects, financial and contracts administration processes and services (within KPO b.v. procedures ), and teambuilding. I am highly adept at working with clients to determine needs and requirements, and am familiar with all organizational and financial aspects of our Company. I am a hands-on manager with the ability, to direct all aspects of projects, from inception to implementation. In addition, my background has provided me with extensive experience as a focal point between Contractors and Company. An effective organizer and administrator, my outgoing and friendly nature allows me to interact well with other staff members at all levels and I pride myself on bringing the right measure of enthusiasm into the equation. I also possess well-developed technical, negotiation, and vendor management skills.

Higher education

2012
«Russian State Institute of Oil & Gas after I.M. Gubkin»
Design Engineer of gas-condensate pipelines and gas-oil-condensate reservoirs
2003
West-Kazakhstan Institute of Management and languages « Eurasia »
Accounting and Auditing, Diploma
2000
West-Kazakhstan State University after Pushkin A.S.
Teacher of English language, Diploma

Languages

KazakhNative


EnglishC2 — Proficiency


ItalianA1 — Basic


RussianC2 — Proficiency


Tests, examinations

2000
Bolashak
Kazakhstan government, Sociology
1996
ITIL
Association of English teachers, Advanced

Citizenship, travel time to work

Citizenship: Kazakhstan

Permission to work: Kazakhstan

Desired travel time to work: Doesn't matter